1. Author's Instructions
• Contacts
• Paper Submissions
  • Requirements for Manuscript Submission
  • Guidelines for Manuscript Preparation
  • Guidelines for Illustration Preparation
  • Information for Speakers
• Poster Session Submissions
2. Deliverables
• Papers for Review
• Final Paper Submission
3. IEEE Copyright Form

All accepted papers will be published in the IAW Proceedings. To make the process of preparing the proceedings easier, we ask authors to adhere to the guidelines described below.

All paper submissions should include a cover sheet with the following information:

• Title of paper
• Complete names (surname and given name) of all authors
• Organizational affiliation of the authors (e.g., Texas A&M University)
• Mailing address, telephone number, fax number, and Email of the primary author
• Indication of which author will present the paper
• In what category the author thinks the paper belongs
• Experience: This paper outlines practical lessons learned in information assurance by a practitioner.
• Research: This paper describes research conducted in the are of information assurance, and it describes the results of that research.
• Emerging Concepts: This paper describes new paradigms or concepts that have not been fully tested or research for which results are incomplete.

Electronic submissions should include this information in the Email and/or in a file called coverPage.txt on the disk.

Requirements for manuscripts to be reviewed:

Papers submitted for review must be formatted according to the formatting instructions in the attached zip file. For this workshop, the page length is six to eight pages. Authors must submit the full paper for review. Electronic copies of the paper can be submitted in Word (.doc), LaTeX2e, or Acrobat (.pdf) (preferred) formats. Electronic versions of the manuscript may be Emailed to the Publications Chair.

Requirements for final submission of manuscripts that have been accepted:

Final papers must be formatted according to the formatting instructions in the attached zip file. For this workshop, the page length is six to eight pages. Electronic copies of the paper can be submitted in Word (.doc),  LaTeX2e formats.

See Deliverables for guidelines on submitting the final, accepted papers. All deliverables should be mailed/emailed to the Publications Chair.

Instructions for authors preparing LaTeX manuscripts:

The conference proceedings editorial staff will have to re-LaTeX your original source files after including appropriate page numbers, paper code, and time of presentation. Thus you must provide all of the source files needed to produce the final output. Specifically authors must provide the following:

1. A single source file called paperXX.tex, where XX is the number assigned to your paper by the reviewers.
2. Provide your bibliographic references in a file named paperXX.bib.
3. Use the included LaTeX2e proceedings template ieeetranUSMA.cls, and the bibliography style ieetr.bst.
4. Each figure must be provided as a separate encapsulated PostScript file.

All LaTeX files are in LaTeX.zip.

Papers for the workshop are limited to eight pages in a two-column format. It is the Publications Chair's responsibility to ensure that all accepted papers are intelligible. It is essential that authors follow the prescribed length and formatting instructions. Submissions which exceed the prescribed limits may be edited to fit, possibly by deletion of text and/or figures. Authors will be notified only if time permits.

• Manuscripts should be six to eight pages in length. This includes all references, figures, and equations.
• Avoid repetition in text.
• Equations, unless very simple, should be avoided in the body of the text; instead, they should be included as figures.
• Any Greek characters or special notations used in the text body should be clearly identified.
• All terms and symbols, including acronyms, should be defined in the following manner: use the entire name the first time they are mentioned, in lower-case letters, followed by the acronym in parentheses (e.g., "phase-locked loop (PLL)," not "PLL (Phase-Locked Loop)."
• Source references should be noted by end notes as described in the formatting instructions at the end of the paper, not as footnotes.
• Omit product code numbers or logs in the text or illustrations. It is acceptable, for reference, to indicate them in footnotes.

When submitting electronic versions of papers with figures, please make sure that all figures comply with the following guidance:

• All illustrations should be black and white, with high contrast.
• Do not use shading or color in illustrations as they reproduce poorly.
• Whenever possible, figures should fit in a single column of the manuscript
• Do not submit photographs instead, scan them in yourself and submit electronic versions.
• Captions should be brief, preferably no more than 38 characters.

Each presentation room will have a Windows-based computer with PowerPoint 2000. With prior notice by the author, presentation rooms can be equipped with a projector for transparencies. For legibility, please observe the following rules of thumb:

• Avoid crowded slides. Do not merely make transparencies of large parts of the paper.
• Avoid small characters. We recommend a minimum of 24pt characters in a strong, clear font.
• Use black backgrounds on slides with black lettering.
• No commercial logos or advertising matter should appear on slides.
• Be sure that slides are clear and sharp, so that they may be easily read in the last rows of a large room.

Papers will be allotted thirty minutes, including time for questions. Session chairs will ensure that paper presentations do not exceed their allotted time.

In addition to the papers, there will be a poster session.

To submit the poster presentation for inclusion in the proceedings, authors should submit a two-page extended abstract for review. These are due at the same time as larger papers (27 April). The following information should be centered at the top of the first page of the extended abstract:

• Title of poster
• Complete names (surname and given name) of all authors
• Organizational affiliation of the authors (e.g., Texas A&M University)
• Mailing address, telephone number, fax number, and Email of the primary author
• Indication of which author will present the poster

The extended abstracts will be published in the conference proceedings.

The conference will provide tri-fold felt covered foam board that is 32" tall and 48" wide so that presenters do not have to fight to get their posters to the workshop.  Authors are free to decorate this board in any manner they choose. Our intent is that poster presenters will bring displays, charts, slides, etc. to put on the poster boards.  We will have tape, tacks, velcro, etc on hand.  Tri-fold boards will be used so that they will stand on tables arranged around the poster session room. Here are two generic guidelines for preparing a poster presentation.  Disregard the pricing and size information in these documents.

Poster guidelines 1

Poster guidelines 2

Deliverables

• Two paper copies of the manuscript mailed to the Publications Chair or one electronic submission Emailed to the Publications Chair. Electronic copies of the paper can be submitted in Word (.doc), LaTeX2e, or Acrobat (.pdf) (preferred) formats. Papers submitted for review must be formatted according to the formatting instructions in the attached zip file.
• A cover sheet with the following information:
  • Title of paper
  • Complete names (surname and given name) of all authors
  • Organizational affiliation of the authors (e.g., Texas A&M University)
  • Mailing address, telephone number, fax number, and Email of the primary author
  • Indication of which author will present the paper
  • In what category the author thinks the paper belongs
  • Experience: This paper outlines practical lessons learned in information assurance by a practitioner.
  • Research: This paper describes research conducted in the are of information assurance, and it describes the results of that research.
  • Emerging Concepts: This paper describes new paradigms or concepts that have not been fully tested or research for which results are incomplete.

  Electronic submissions should include this information in the Email and/or in a file called coverPage.txt.

All final submissions must be mailed/emailed to the Publications Chair.

• Electronic copies of the paper can be submitted in Word (.doc) or LaTeX2e. Papers submitted for review must be formatted according to the formatting instructions in the attached zip file. Electronic submissions can be via email, on CD, 100 or 250 MB Zip disk, or 1.44 MB 3.5" disk.
• A cover sheet with the following information:
  • Title of paper
  • Complete names (surname and given name) of all authors
  • Organizational affiliation of the authors (e.g., Texas A&M University)
  • Mailing address, telephone number, fax number, and Email of the primary author
  • Indication of which author will present the paper

  Electronic submissions should include this information in the Email and/or in a file called coverPage.txt.

• IEEE copyright form (which may be sent by FAX to the Publications Chair.
• Workshop registration with payment for at least one author.

We will be using Adobe Acrobat to convert the word and .ps files to .pdf. If we have difficulty converting your paper for any reason, we will contact authors to give them an opportunity to correct the papers. If possible, authors should verify that their papers can be converted to .pdf using Acrobat.

Users of LaTeX2e should make sure that copies of all included files are sent with the submitted documents.

In addition, speakers should bring a copy of presentation materials in PowerPoint 2000 format (preferred) or on transparencies. If desired, the presentation material can be sent on a disk with the final submission of the paper.

The IEEE has developed this form with great care and with the best interests of its members and contributing authors in mind. Therefore, in order to maintain uniform treatment among all contributors, Company or other forms may not be substituted for this form, nor may any wording of this form be changed. This form is intended for original, previously unpublished material submitted to IEEE periodicals and conference publications. This form, when completed, must accompany any such material in order to be published by IEEE. Please read it carefully and keep a copy for your files.

 TITLE OF WORK (hereinafter, "the work")

 AUTHOR(S):
PUBLICATION TITLE/DATE:

(U.S. Government employees whose work is not subject to U.S.copyright should so certify by signing Part B overleaf. Authors of works subject to Crown Copyright should sign Part C overleaf.)

 The undersigned hereby assigns all copyright rights in and to the above work to The Institute of Electrical and Electronics Engineers, Inc. (the "IEEE"). The undersigned hereby represents and warrants that the work is original and that he/she is the author of the work, except possibly for material such as text passages, figures, and data that clearly identify the original source, with permission notices from the copyright owners where required. The undersigned represents that he/she has the power and authority to make and execute this assignment.

In return for these rights, the IEEE recognizes the retained rights noted in Items 1 and 4 below, and grants to the above authors and employers for whom the work may have been performed a royalty-free license to use the material as noted in Items 2 and 3. Item 5 stipulates that authors and employers must seek permission to republish in cases not covered by Items 2, 3, and 4.

 1. Employers (or authors) retain all proprietary rights in any process, procedure or article of manufacture described in the work.

2. Authors/employers may reproduce or authorize others to reproduce the above work, material extracted verbatim from the work, or derivative works for the author's personal use or for company use provided that the source and the IEEE copyright notice are indicated, that the copies are not used in any way that implies IEEE endorsement of a product or service of an employer, and that the copies themselves are not offered for sale. (See "Author/Employer Rights" overleaf.)

 3. Authors/employers may make limited distribution of all or portions of the above work prior to publication if they inform the IEEE of the nature and extent of such limited distribution prior thereto.

4. In the case of work performed under a U.S. Government contract or grant, IEEE recognizes that the U.S. Government has royalty-free permission to reproduce all or portions of the above work and to authorize others to do so, for official U.S. Government purposes only, if the contract/grant so requires. (Appropriate documentation may be attached, but IEEE's Copyright Form MUST BE SIGNED. See "U.S.Government Employees/U.S.Government Contract Work" overleaf.)

 5. For all circumstances not covered by Items 2, 3, and 4, authors/employers must request permission from the IEEE Copyrights Office to reproduce or authorize the reproduction of the work or material extracted verbatim from the work including figures and tables.

Please see notes on "IEEE Obligations" as copyright holder.

 In the even the above work is not accepted and published by the IEEE or is withdrawn by the author(s) before acceptance by the IEEE, this agreement becomes null and void.
 
 
 

Authorized Signature		TITLE

 JOINT AUTHORSHIP
For jointly authored works, all the joint authors should sign, or one of the authors should sign as an authorized agent for the others. In the case of multiple authorship where one or more authors are Government employees but at least one author is not, that non-Government author should sign Part A of this form.

Authors who are U.S.Government employees are not required to sign Part A of the IEEE Copyright Form, but any coauthors outside the U.S. Government are required to sign Part A (see JOINT AUTHORSHIP overleaf). Authors whose work was performed under a U.S.Government contract or grant but who are not Government employees, are required to sign Part A of this form (see item 4 under Part A). Signing Part B will certify that ALL authors of the above work are employees of the U.S. Government and performed this work as part of their official duties and that the work is therefore subject to U.S. copyright protection.
 
 

Authors who are employees of the British Government (or a British Commonwealth Government) and whose works are subject to Crown Copyright may sign Part C below. IEEE recognizes and will honor Crown Copyright as it does U.S. Copyright. It is understood that, in asserting Crown Copyright, IEEE in no way diminishes its rights as publisher. Signing Part C will certify that ALL authors of the above work are subject to Crown Copyright. (Appropriate documentation and instructions regarding wording of Crown Copyright notice may be attached.)
 
 

IEEE POLICY

 In connection with its publishing activities, it is the formal policy of the IEEE to own the copyrights to all copyrightable material in its technical publications and to the individual contributions contained therein, in order to protect the interests of the IEEE, its authors and their employers, and, at the same time, to facilitate the appropriate re-use of this material by others. The IEEE distributes its technical publications throughout the world and does so by various means such as hard copy, microfiche, microfilm and electronic media. It also abstracts and may translate its publications, and articles contained therein, for inclusion in various compendium and similar publications, etc. . When an article is submitted for publication to the IEEE, the IEEE understands that its acceptance of the article implies that IEEE has the rights to do all of the things it normally does with such an article.

IEEE Policy 6.17 - CLEARANCE OF PAPERS - applies to all material submitted to IEEE: "The IEEE must of necessity assume that material presented at its meetings or submitted to its publications is properly available for general dissemination to the audiences these activities are organized to serve. It is the responsibility of the authors, not the IEEE, to determine whether disclosure of their material requires the prior consent of other parties and, if so, to obtain it."

 IEEE OBLIGATIONS

 In exercising its rights under copyright, the IEEE will make all reasonable efforts to act in the interests of the authors and employers as well as in its own interest. In handling third party reprint/republication requests for an IEEE work, the IEEE requires that 1) the consent of the first-named author be sought as a condition in granting republication (of a full paper) to others; and 2) the consent of the employer be obtained as a condition in granting permission to others to re-use all or portions of a paper for promotion or marketing purposes.

 AUTHOR/COMPANY RIGHTS

 If you are employed and you prepared your paper as a part of your job, the rights to your work rest initially with your employer. In that case, when you sign the copyright transfer form, we assume you are authorized to do so by your employer and that your employer has consented to all the terms and conditions of this form. If not, it should be signed by someone so authorized. (See also Policy 6.17 above.)

 SPECIAL NOTE TO EMPLOYERS: just as the IEEE requires a signed copyright transfer form (for copyrightable material) in order to do "business as usual," it is the intent of the transfer portion of the form to return rights to the author and employer so that they, too, may do "business as usual."

 Please note that although authors are permitted to reuse all or portions of their IEEE-copyrighted material in other works, this does not include granting third-party requests for reprinting, republishing or other types of re-use. ALL THIRD-PARTY REQUESTS MUST BE HANDLED BY THE IEEE COPYRIGHTS & PERMISSIONS OFFICE.
PLEASE DIRECT ALL QUESTIONS ABOUT IEEE COPYRIGHT POLICY OR THIS FORM TO: Manager, Copyrights & Permissions, IEEE Service Center, 445 Hoes Land, P.O. Box 1331, Piscataway, NJ 08855-1331. Telephone: 732-562-3966

For questions, please contact either the Program Chair or the Publications Chair.

Last updated: 1 Feb 2004.

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